© 2023 By Effendemfilm
WEBSITE DATA PRIVACY POLICY TEMPLATE
updated to EU Reg 2016/679
(European Regulation on the protection of personal data)
1) Introduction
EFFENDEMFILM SRL takes the user's privacy seriously and is committed to respecting it. This privacy policy (“Privacy Policy”) describes the personal data processing activities carried out by EFFENDEMFILM through the website www.EFFENDEMFILM.com (Site) and the related commitments undertaken in this regard by the Company. EFFENDEMFILM IT may process the user's personal data when they visit the Site and use the services and features available on the Site. In the sections of the Site where the user's personal data is collected, a specific notice is normally published pursuant to art. 13/15 of EU Reg. 2016/679.
Where required by EU Reg. 2016/679, the user's consent will be requested before proceeding with the processing of their personal data. If the user provides personal data of third parties, they must ensure that the communication of the data to EFFENDEMFILM and the subsequent processing for the purposes specified in the applicable privacy notice complies with EU Reg. 2016/679 and the applicable legislation.
2) Identification details of the owner, manager and Privacy Officer
The Data Controller is EFFENDEMFILM srl with registered office at Via Pellegrino Matteucci 27, 00154 Rome.
Certified email: EFFENDEMFILM@pec.it
Data Protection Officer
Federico Minetti, mail federico.minetti@effendemfilm.com
3) Types of data processed
Visiting and browsing the Site generally does not involve the collection and processing of the user's personal data except for browsing data and cookies as specified below. In addition to the so-called "browsing data" (see below), personal data voluntarily provided by the user when interacting with the Site's features or requesting to use the services offered on the Site may be processed. In compliance with the Privacy Code, EFFENDEMFILM IT may also collect the user's personal data from third parties in the course of its activities.
4) Cookies and browsing data
The Site uses "cookies." By using the Site, the user consents to the use of cookies in accordance with this Privacy Policy. Cookies are small files stored on the user's computer hard drive. There are two main categories of cookies: technical cookies and profiling cookies.
Technical cookies are necessary for the proper functioning of a website and to allow user navigation; without them, the user may not be able to view pages correctly or use certain services.
Profiling cookies are used to create user profiles in order to send advertising messages in line with the preferences expressed by the user while browsing.
Cookies can also be classified as:
_ “session” cookies, which are deleted immediately when the browser is closed; _ “persistent” cookies, which remain in the browser for a certain period of time. They are used, for example, to recognize the device connecting to a site, making authentication operations easier for the user;
_ “first-party” cookies, generated and managed directly by the operator of the website the user is browsing;
_ “third-party” cookies, generated and managed by parties other than the operator of the website the user is browsing.
5) Cookies used on the site
The Site uses the following types of cookies:
1) own cookies, session and persistent, necessary to allow navigation on the Site, for internal security purposes and system administration;
2) third-party cookies, session and persistent, necessary to allow the user to use multimedia elements present on the Site, such as images and videos;
3) third-party cookies, persistent, used by the Site to send statistical information to the Google Analytics system, through which EFFENDEMFILM IT can perform statistical analysis of accesses/visits to the Site. The cookies used are exclusively for statistical purposes and collect information in aggregate form. Through a pair of cookies, one persistent and the other session (expiring when the browser is closed), Google Analytics also saves a log with the start and end times of the visit to the Site. You can prevent Google from tracking data via cookies and the subsequent processing of data by downloading and installing the browser plug-in at the following address: http://tools.google.com/dlpage/gaoptout?hl=it
4) third-party, persistent cookies, used by the Site to include on its pages the buttons of certain social networks (Facebook, Twitter, and Google+). By selecting one of these buttons, the user can publish on their personal page of the relevant social network the contents of the Site's web page they are visiting
The Site may contain links to other sites (so-called third-party sites). EFFENDEMFILM does not access or control cookies, web beacons, and other user tracking technologies that may be used by third-party sites that the user can access from the Site; EFFENDEMFILM does not control the content and materials published by or obtained through third-party sites, nor the related methods of processing the user's personal data, and expressly disclaims any responsibility for such eventualities. The user is required to check the privacy policy of third-party sites accessed through the Site and to inform themselves about the conditions applicable to the processing of their personal data. This Privacy Policy applies only to the Site as defined above.
6) How to disable cookies in browsers
If you wish, you can also manage cookies directly through your browser settings. However, deleting cookies from your browser may remove the preferences you have set for the EFFENDEMFILM site, so it would be advisable to visit this page periodically to review your preferences.
For further information and support, you can also visit the specific help page of the web browser you are using:
Internet Explorer;
Firefox;
Safari;
Chrome;
Opera
7) Retention of personal data
Personal data are stored and processed through IT systems owned by EFFENDEMFILM and managed either by third-party technical service providers; for more details, please refer to the section “Scope of accessibility of personal data” below. Data are processed exclusively by specifically authorized personnel, including staff assigned to perform extraordinary maintenance operations. Personal data will be retained for the duration of the contract and after the end of the contract in order to fulfill EFFENDEMFILM's legal obligations, including claims for any complaints, in accordance with applicable law, and will then be deleted or anonymized.
If we consent to the processing of our products and services for direct marketing purposes after the contract expires, we will process the data until consent is withdrawn.
8) Purposes and methods of data processing
EFFENDEMFILM may process the user's common and sensitive personal data for the following purposes: use by users of services and features available on the Site, management of requests and reports from its users, sending newsletters, management of applications received through the Site, etc.
Furthermore, with the user's additional and specific optional consent, EFFENDEMFILM may process personal data for marketing purposes, that is, to send the user promotional material and/or commercial communications related to the Company's services, to the contacts provided, both through traditional methods and/or means of contact (such as regular mail, operator-assisted phone calls, etc.) and automated methods (such as communications via internet, fax, e-mail, sms, applications for mobile devices such as smartphones and tablets - so-called APPS -, social network accounts - e.g. via Facebook or Twitter -, operator-assisted phone calls, etc.).
Personal data are processed both in paper and electronic form and entered into the company's information system in full compliance with EU Regulation 2016/679, including security and confidentiality profiles and based on the principles of fairness and lawfulness of processing. In accordance with EU Regulation 2016/679, data are stored and retained for the time necessary to achieve the purposes for which they are processed and, in any case, for as long as you decide to remain registered on our website.
9) Security and quality of personal data
EFFENDEMFILM is committed to protecting the security of users' personal data and complies with the security provisions set out by applicable regulations in order to prevent data loss, unlawful or improper use of data, and unauthorized access, with particular reference to the Technical Regulations on minimum security measures. Furthermore, the information systems and software used by EFFENDEMFILM are configured to minimize the use of personal and identifying data; such data is processed only for the achievement of the specific purposes pursued from time to time. EFFENDEMFILM uses multiple advanced security technologies and procedures to help protect users' personal data; for example, personal data is stored on secure servers located in protected and controlled access areas. Users can help EFFENDEMFILM update and keep their personal data accurate by notifying any changes to their address, position, contact information, etc.
10) Scope of communication and data access
The user's personal data may be communicated to:
11) Nature of providing personal data
The provision of certain personal data by the user is mandatory to allow the Company to manage communications, requests received from the user, or to contact the user again to follow up on their request. This type of data is marked with an asterisk symbol [*] and in this case, providing it is mandatory to allow the Company to follow up on the request, which otherwise cannot be processed. On the other hand, the collection of other data not marked with an asterisk is optional: failure to provide it will not have any consequences for the user.
The provision of personal data by the user for marketing purposes, as specified in the section “Purpose and methods of processing,” is optional and refusal to provide such data will have no consequences. The consent given for marketing purposes is understood to extend to the sending of communications carried out through both automated and traditional methods and/or means of contact, as exemplified above.
12) Rights of the data subject
12.1 Art. 15 (right of access), 16 (right of rectification) of EU Reg. 2016/679
The data subject has the right to obtain from the data controller confirmation as to whether or not personal data concerning him or her are being processed and, if so, to obtain access to the personal data and the following information:
a) the purposes of the processing;
b) the categories of personal data in question;
c) the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular if recipients in third countries or international organizations;
d) the envisaged period for which the personal data will be stored or, if not possible, the criteria used to determine that period;
e) the existence of the right of the data subject to request from the data controller the rectification or erasure of personal data or the restriction of the processing of personal data concerning him or her or to object to their processing;
f) the right to lodge a complaint with a supervisory authority;
h) the existence of automated decision-making, including profiling, and, at least in such cases, meaningful information about the logic used, as well as the significance and the expected consequences of such processing for the data subject.
12.2 Right under Art. 17 of EU Regulation 2016/679 - right to erasure ("right to be forgotten")
The data subject has the right to obtain from the data controller the erasure of personal data concerning him or her without undue delay and the data controller has the obligation to erase personal data without undue delay if one of the following reasons applies:
a) the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed;
b) the data subject withdraws consent on which the processing is based in accordance with Article 6(1)(a) or Article 9(2)(a), and if there is no other legal basis for the processing;
c) the data subject objects to the processing pursuant to Article 21(1), and there are no overriding legitimate grounds for the processing, or objects to the processing pursuant to Article 21(2);
d) the personal data have been processed unlawfully;
e) personal data must be erased in order to comply with a legal obligation under Union or Member State law to which the controller is subject;
f) the personal data have been collected in relation to the offer of information society services referred to in Article 8, paragraph 1 of Regulation (EU) 2016/679
12.3 Right under art. 18 Right to restriction of processing
The data subject has the right to obtain from the data controller the restriction of processing when one of the following situations occurs:
a) the data subject contests the accuracy of the personal data, for the period necessary for the data controller to verify the accuracy of such personal data;
b) the processing is unlawful and the data subject objects to the erasure of the personal data and instead requests that its use be restricted;
c) although the data controller no longer needs them for processing purposes, the personal data are necessary for the data subject for the establishment, exercise or defense of a right in court;
d) the data subject has objected to the processing pursuant to Article 21, paragraph 1, EU Regulation 2016/679 pending verification as to whether the legitimate grounds of the data controller override those of the data subject.
12.4 Right under Art. 20 Right to data portability
The data subject has the right to receive the personal data concerning him or her, which he or she has provided to a data controller, in a structured, commonly used and machine-readable format and has the right to transmit those data to another data controller without hindrance from the data controller
13. Withdrawal of consent to processing
The data subject has the right to withdraw consent to the processing of their personal data by sending a registered letter with return receipt to the following address: EFFENDEMFILM IT srl Via Pellegrino Matteucci 27, 00154 Rome, accompanied by a photocopy of their identity document, with the following text: <<withdrawal of consent to the processing of all my personal data>> or via certified email to the address EFFENDEMFILM@pec.it. At the end of this process, your personal data will be removed from the archives as soon as possible.
If you wish to obtain more information about the processing of your personal data, or to exercise the rights referred to in the previous point 7, you can send a registered letter with return receipt to the following address: EFFENDEMFILM srl Via Pellegrino Matteucci 27, 00154 Rome, accompanied by a photocopy of your identity document, with the following text: <<withdrawal of consent to the processing of all my personal data>> or via certified email to the address EFFENDEMFILM@pec.it. Before we can provide you with, or modify, any information, it may be necessary to verify your identity and answer some questions. A response will be provided as soon as possible.
to all those natural and/or legal persons, public and/or private, when the communication is necessary or functional to the performance of our activity and in the ways and for the purposes described above;
to our collaborators, employees, within the scope of their respective duties;
all subjects to whom the right of access to such data is granted by regulatory provisions;